Accounts Payable Automation for
CargoWise Users

Automate invoice data extraction, validation, and reconciliation to eliminate manual effort, reduce errors, and ensure seamless integration into CargoWise.

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To date, we have processed 1,705 invoices seamlessly, with only 24 exceptions flagged for review—highlighting the accuracy of our automation solutions. By ensuring most invoices are processed flawlessly, we help your team focus on strategic tasks while we handle the details. Trust Cargo Docket to deliver unmatched efficiency in accounts payable processing.

Streamline AP Invoice Reconciliation with Cargo Docket

Over 90% of logistics organizations still manually reconcile AP invoices—whether handled by in-house finance teams, shared service partners, or external BPO providers. This process is time-consuming, error-prone, and resource-intensive

While some teams rely on basic OCR tools like vanilla OCR to reduce the workload, these solutions often fall short. Limited setup capabilities lead to inefficiencies, requiring manual intervention, repetitive back-and-forth communication, and tedious system maintenance.

Cargo Docket changes this game. Our automation extracts, structures, and validates invoice data in real time. With built-in business logic and seamless integrations, we automatically reconcile data with your TMS or ERP, such as CargoWise, eliminating bottlenecks.

Cargo Docket reduces manual work by up to 85%, enabling finance teams to process invoices faster, avoid penalties for late payments, and strengthen supplier and customer relationships—all with unmatched accuracy and efficiency.

Your Accounts Payable Reconciliation
Workflow with Cargo Docket

Receive Documents

We retrieve invoices and related documents from multiple sources, such as email attachments or shared drives. This process ensures seamless data collection, eliminating manual effort and delays in document handling.

Read & Extract the Data

Our automation solution processes data from PDF invoices or other formats, extracting key details with precision. Advanced OCR and machine learning algorithms ensure high accuracy and eliminate repetitive manual data entry.

Data Mapping and Conversion

Extracted data is intelligently mapped to your CargoWise master data. The system converts the data into a format compatible with CargoWise, ensuring smooth integration and adherence to your organizational standards.

Compare the Accruals

The extracted data is cross-checked against the accruals recorded in CargoWise to ensure accuracy and consistency. Any mismatches are flagged for review, helping maintain financial integrity.

Exception Management

Exceptions or discrepancies are highlighted on the Cargo Docket platform. Your team can review, validate, and resolve these exceptions through an intuitive dashboard, minimizing processing delays and enhancing efficiency.

Invoice Data to CargoWise/Other ERPs

Once validated, the invoice data is seamlessly pushed into CargoWise. This automated process reduces manual intervention, accelerates data entry, and ensures accurate and up-to-date records in your ERP system

Benefits of AP Invoice Automation

01

Improved Accuracy

Manual data entry is prone to errors, which can lead to costly discrepancies. Cargo Docket's AP reconciliation service eliminates this risk by automatically capturing and validating invoice data, ensuring consistency and accuracy across the board.

02

Faster Turnaround Times

Automating the AP reconciliation process significantly reduces the time spent on manual tasks. This means faster processing of invoices, quicker payment cycles, and improved service for both suppliers and customers.

03

Reduced Costs

By automating the AP reconciliation process, Cargo Docket saves your business money by minimizing labor costs associated with manual data entry. You also avoid rework and late payment penalties caused by errors.

04

Increased Compliance

Cargo Docket ensures that all invoice data complies with financial regulations and internal policies. Our automated system enhances audit trails and traceability, ensuring all documents are handled consistently and meet compliance standards.

05

Improved Efficiency

By automating the AP reconciliation process, your team can focus on strategic tasks, improving overall productivity. This reduces manual intervention and ensures faster, more accurate data processing.

06

Better Collaboration

Cargo Docket's platform facilitates better communication and collaboration within your finance and accounts teams. By streamlining workflows, the process of reviewing and approving invoices becomes more efficient, enabling teams to work together more effectively.

Additional Features for Exception Management and Workflow

  • Seamless integration with CargoWiseOne for automatic data transfer
  • Direct upload of documents to CargoWiseOne's eDocs.
  • Process multiple documents of various types in one go.
  • Set user and team permissions for secure exception management.
  • Add comments to documents for improved team collaboration.
  • Edit and update extracted data to ensure accuracy.
  • Automatically flag exceptions and identify root causes.
  • Handle multi-currency invoices in a single workflow.
Robot and human hand interaction

Document types supported by Cargo Docket for
AP invoice automation

Single and Multi-Page Documents

Invoices in Multiple Currencies

Documents in Multiple Languages

Image Formats (JPEG, PNG, TIFF)

Standard PDF and Scanned PDF Files

Excel and CSV File Formats

Text-Based Documents (TXT, DOCX)

Email Attachments

Any questions?
We got you.

Get expert answers to all your CargoWise-related questions, from implementation to troubleshooting, ensuring you maximize the system's potential.

AP invoice automation is the use of technology to streamline and automate the accounts payable process, from receiving and processing invoices to reconciling them with your financial records. It eliminates manual data entry and reduces errors, improving efficiency and accuracy.

The system automatically extracts key information from invoices, such as vendor details, amounts, and line items. It then validates and matches the data with your financial system, allowing for seamless reconciliation and quicker payments.

Exceptions are automatically flagged, with detailed root cause analysis provided, enabling your team to make corrections directly within the platform.

Yes, it compares invoice data with recorded accruals, identifying discrepancies and ensuring reconciliation accuracy.

Yes, it supports multi-currency invoices, converting amounts into the required currency and ensuring accurate financial reporting.

Automation ensures that all processes meet regulatory standards, with detailed audit trails and consistent data handling for easier compliance verification.

Book a 30 min Free Consultation with us.

Get to know our team and the capabilities we bring to solve your business problems, and then make a decision.

  • We map your requirements.
  • Detailed blueprint for your business.
  • Then, Boooom!!!
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