Manual PO data entry
Order numbers, suppliers, line items and amounts keyed in one by one.
Purchase order automation
Turn Each Purchase Order into a CargoWise Record with AI-Driven Purchase Order Automation.
CargoDocket reads incoming purchase orders, checks them against supplier confirmations, and prepares CargoWise data.
Book a DemoEMLBuyer emailPurchase order received
PDFPurchase orderPO-66120.pdf · 380 KB
PDFOrder confirmationOC-66120.pdf · 210 KB
XLSSKU listSKU-66120.xlsx · 48 KB
CargoDocket PO checksOrder lines matched before they reach CargoWise
- SupplierNordline Supplies
- PO numberPO-66120
- Order lines12 of 12 matched
- Ship window10 – 20 Nov
- Order valueUSD 6,740.00
Ready for CargoWiseOrder record prepared
PO-6612012 SKUs · 4,800 pcs · matched to confirmation
Flagged for reviewHeld before posting
Quantity differsLine 4: PO 400 pcs, confirmation 360 pcs
Posted to
The problems
Your Team Still Keys in Every Purchase Order by Hand
PO numbers, suppliers, line items and amounts arrive in different formats and are typed into CargoWise one field at a time.
Matching POs to confirmations line by line
Supplier confirmations need checking against the original order.
Different supplier formats
Every supplier sends purchase orders a little differently.
Missing or inconsistent details
Incomplete orders need a follow-up before they can proceed.
Repetitive CargoWise entry
Checked details still need transferring into CargoWise by hand.
Capability overview
AI that Handles the Repetitive Work Behind Every Purchase Order
CargoDocket captures purchase order details, checks them against confirmations and prepares the data for CargoWise.
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Smart PO capture
Brings incoming purchase orders into one processing workflow.
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AI-powered data extraction
Captures PO numbers, suppliers, job references, line items and amounts.
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Confirmation matching
Compares purchase orders against supplier confirmations.
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Intelligent data mapping
Maps extracted details to your configured CargoWise fields.
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PO data validation
Flags missing or inconsistent details before processing continues.
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CargoWise data transfer
Prepares validated purchase order data for your CargoWise workflow.
Our workflow
From Purchase Order to CargoWise, Step by Step
CargoDocket connects intake, extraction, matching and validation into one workflow.
01 - Receive the purchase order
Bring POs from email or any connected source into the process.
02 - Read and extract
Capture supplier, job, line-item and amount details.
03 - Match the confirmation
Compare against the supplier's confirmation where available.
04 - Validate the details
Check required fields and flag inconsistencies.
05 - Map to CargoWise
Map validated data to your configured workflow fields.
06 - Ask for approval and post in CargoWise
Route the result for approval, then post it in CargoWise with every action logged.
Supported documents
Process Any Purchase Order Format Your Team Receives
CargoDocket extracts PO, job and cost detail from the document types your procurement desk already works with.
Standard & scanned PDFs
Digital PDF purchase orders and scanned copies.
Excel & CSV files
Purchase order and job-cost data supplied in spreadsheet formats.
Image formats
Purchase order images in JPEG, PNG and TIFF.
Email attachments
Purchase orders received as email attachments.
Single & multi-page documents of any length
Orders with one or multiple pages of line items.
The benefits
Spend Less Time Keying Orders and More Time Managing Suppliers and Shipments
Less manual order entry
Supplier, line, quantity and delivery details are captured automatically from every purchase order.
Issues caught early
Price, quantity or date differences are flagged before goods are booked or shipped.
Room for more orders
Growing order volumes are handled without adding manual processing work.
Orders and confirmations agree
Supplier confirmations are checked against the original order, so changes don't slip through.
Faster supplier follow-up
Clear exceptions mean your team knows exactly which supplier to chase, and why.
CargoWise stays current
Order records update as documents arrive, so everyone works from the latest details.
Why CargoDocket?
Built Around How Your Team Actually Buys
Every freight business runs procurement a little differently. CargoDocket configures around your suppliers and job-costing workflow.
25+ years of combined industry experience
Across logistics, technology and business process automation.
Built on logistics expertise
Shaped by a practical understanding of freight procurement and job costing.
Deep CargoWise expertise
Automation that fits into the job-costing processes your team already relies on.
Operational freight-forwarding knowledge
Built around order lines, supplier terms and delivery detail, not generic forms.
Support across time zones
Coordinated support to keep your purchase order automation project moving.
Focused on practical automation for daily work
Reducing repetitive work while keeping supplier decisions clear for your team.
Straight Answers About How it Works
Can CargoDocket automate purchase order processing in CargoWise?
Yes. CargoDocket uses AI to read incoming purchase orders, extract key details, validate them against your configured requirements, and prepare structured data for your CargoWise workflow.
What information can CargoDocket capture from a purchase order?
CargoDocket can capture configured details such as PO numbers, suppliers, job references, line items, quantities, and amounts.
Can CargoDocket match purchase orders to supplier confirmations?
Yes. Where a supplier confirmation is available, CargoDocket can compare it against the original purchase order to flag differences.
What happens when a purchase order is missing information?
The configured process can flag missing or inconsistent details for review before the order proceeds.
Can CargoDocket work with different supplier formats?
Yes. Supported PDF, scanned, Excel, image, and email-attachment formats can be processed without a separate template per supplier.
Bring Your Messiest Document
Send us the worst invoice or bill of lading you have. We’ll show you what CargoDocket reads from it.
