Manual statement checking
Vendor statements reviewed and compared with your records by hand.
Vendor reconciliation automation
Match Every Vendor and Agent Statement to CargoWise with AI-Driven Vendor Reconciliation Automation.
CargoDocket matches vendor statements against CargoWise records and flags every difference for review.
Book a DemoEMLVendor emailStatement attached
PDFVendor statementSTM-33210.pdf · 1.8 MB
XLSOpen itemsAP-open.xlsx · 96 KB
PDFCredit noteCN-1182.pdf · 90 KB
CargoDocket reconciliation checksEvery line matched against CargoWise payables
- VendorPacific Freight
- StatementSTM-33210
- Lines matched46 of 48
- BalanceUSD 12,450.00
- DifferenceUSD 310.00
Reconciled in CargoWiseMatched lines cleared
STM-3321046 lines matched · USD 12,140.00
Flagged for reviewDifferences to resolve
2 lines unmatchedINV-88214 billed twice, CN-1182 not applied
Posted to
The problems
Vendor Reconciliation Takes Time When Every Statement Needs Checking
Your team reviews vendor statements, matches invoices and payments, and investigates differences before reconciliation is complete.
High transaction volumes
Large numbers of invoices and payments make reconciliation harder.
Different statement formats
Statements arrive as PDFs, Excel files, scans or other formats.
Missing or different details on statements
Missing invoices or amount differences leave transactions unmatched until someone checks.
Duplicate transactions
Duplicate invoices or payments are hard to spot at high volume.
Capability overview
Automate Vendor Reconciliation for Faster Statement Matching
CargoDocket reads vendor statements, compares them with relevant CargoWise records and brings differences into one review.
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Read vendor statements with AI
Captures invoice numbers, dates, amounts, payments and references.
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Match statements with CargoWise records
Compares entries with relevant invoices, payments and adjustments.
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Find open & unmatched items
Identifies transactions that are missing, open or different.
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Highlight balance differences
Brings amount differences to your team's attention.
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Prepare exceptions for review
Keeps the detail behind each difference together for investigation.
The benefits
Close Vendor Accounts Faster, with Every Difference Found Well Before Month-End
Every statement in one process
Carrier, agent and overseas partner statements are checked the same way, whatever their format.
No more spreadsheet matching at month-end
Line-by-line comparison moves out of spreadsheets and into a structured, repeatable process.
A calmer month-end close
Routine statement checking is done before the busy accrual and closing period starts.
Unmatched items found first
Open invoices, credits and missing items are brought to the top for quick review.
High volumes handled
Large numbers of freight invoices and payments are checked without extra effort.
Quicker agreement with vendors
Clear, documented differences make disputes with vendors and agents faster to settle.
Why CargoDocket?
Built Around How Your Finance Team Actually Reconciles Vendor Accounts
Every freight business reconciles payables a little differently. CargoDocket configures around your vendors, agents and CargoWise payables setup.
25+ years of combined industry experience
Across logistics, technology and business process automation.
Built on logistics expertise
Shaped by a practical understanding of freight costs, accruals and agent statements.
Deep CargoWise expertise
Matching that works with the CargoWise payables ledger your team already relies on.
Operational freight-forwarding knowledge
Built around carrier, agent and job-cost detail, not generic ledgers.
Support across time zones
Coordinated support to keep your reconciliation project moving.
Focused on practical automation for daily work
Reducing repetitive matching while approval decisions stay with your team.
Straight Answers About How it Works
How can CargoDocket AI reduce the time spent on vendor reconciliation?
CargoDocket AI reads vendor statements, captures the relevant details, and compares them with your configured CargoWise records, reducing the amount of line-by-line checking your team needs to do.
Can CargoDocket AI help find why a vendor balance does not match?
Yes. It can bring related invoices, payments, credits, debits, references, and differences together so your team can investigate what is causing the balance difference.
How does CargoDocket AI handle open or unmatched items?
Unmatched or incomplete transactions can be separated for review, making it easier for your team to focus on unresolved items instead of checking the full statement again.
Can CargoDocket AI include credit notes and debit notes in reconciliation?
Yes. Credits and debits can be included in the configured reconciliation process so adjustments are considered when reviewing the vendor balance.
Can CargoDocket AI work with different vendor statement formats?
Yes. Supported PDF, Excel, scanned, and other configured statement formats can be brought into the same reconciliation process.
Does my AP team still control the final reconciliation?
Yes. CargoDocket AI supports the matching and review work, while your finance team remains responsible for investigating exceptions and confirming the final reconciliation.
Can vendor reconciliation be connected to CargoWise?
Yes. The process can be configured around relevant CargoWise records and requirements, helping keep the reconciliation process connected to your CargoWise environment.
Bring Your Messiest Document
Send us the worst invoice or bill of lading you have. We’ll show you what CargoDocket reads from it.
